Privacy Policy

2.    DATA COLLECTED

The controller responsible for your personal data is 10K Series Malta, launched by Race Director Charlie Demanuele in collaboration with Hudson Group. For any questions or requests regarding your personal data, you can contact us at:

• Email: [email protected]
• Phone: +356 99812345

2.1.         Data Storage Location

We operate web servers hosted in the Netherlands, and our hosting provider SiteGround adheres to the GDPR’s requirements. Any data transfers outside the EEA will be protected by Standard Contractual Clauses or similar legal mechanisms. You can review SiteGround’s privacy policy here.

2.2.         Registration Data

When you register for one or more of our events, we collect and store your name, surname, and date of birth on our servers until the race day. This information is shared with our race timing partners Agones SFC and via proxy to raceresult.com for timekeeping and age-grouping purposes. Your race data will be displayed on their results pages after the event. For more details, you can review their privacy policies here:

• Agones SFC Privacy Policy
• RaceResult Privacy Policy

2.3.         Comments

When you leave comments on the website we collect the data shown in the comments form, and also the IP address and browser user agent string to help spam detection.

2.4         Google Analytics

We use Google Analytics to gather anonymous information on how users interact with our website. No personally identifiable information is stored, and this data helps us improve the user experience. You can opt-out of Google Analytics tracking here.

2.5.         Cases for Using the Personal Data

We use your personal information in the following cases:

• Verification/identification of the user during website usage;
• Providing Technical Assistance;
• Sending updates to our users with important information to inform about news/changes;
• Checking the accounts’ activity in order to prevent fraudulent transactions and ensure the security over our customers’ personal information;
• Customize the website to make your experience more personal and engaging;
• Guarantee overall performance and administrative functions run

3.    EMBEDDED CONTENT

Our website may include embedded content (e.g., YouTube videos), which behaves as if you were visiting the external website directly. These websites may collect your data and monitor your interactions with the content, especially if you are logged in to their platform.

Below are the services we use:

• Facebook: The Facebook page plugin is used to display our Facebook timeline. Your IP will only be sent to Facebook after you consent to the tracking. You can review Facebook’s privacy policy
• X: We display our X timeline through the X Your IP will not be shared with Twitter unless you consent. You can review X’s privacy policy here.
• YouTube: Embedded YouTube videos are used on our website. Your IP will only be shared with YouTube after you consent. You can review YouTube’s privacy policy

4.    COOKIES

This site uses cookies – small text files that are placed on your machine to help the site provide a better user experience. In general, cookies are used to retain user preferences, store information for things like shopping carts, and provide anonymized tracking data to third party applications like Google Analytics. Cookies generally exist to make your browsing experience better. However, you may prefer to disable cookies on this site and on others. The most effective way to do this is to disable cookies in your browser. We suggest consulting the help section of your browser. You can also disable cookies via the banner on the bottom of our pages or change settings later via the cog wheel icon at the bottom left of the pages.

4.1.         Necessary Cookies (All Site Visitors)

• cfduid: Is used for our CDN CloudFlare to identify individual clients behind a shared IP address and apply security settings on a per-client basis. See more information on privacy here: CloudFlare Privacy Policy.
• PHPSESSID: To identify your unique session on the

4.2.         Necessary Cookies (Additional for logged in Customers)

• wp-auth: Used by WordPress to authenticate logged-in visitors, password authentication and user verification.
• wordpress_logged_in_{hash}: Used by WordPress to authenticate logged-in visitors, password authentication and user verification.
• wordpress_test_cookie Used by WordPress to ensure cookies are working
• wp-settings-[UID]: WordPress sets a few wp-settings-[UID] cookies. The number on the end is your individual user ID from the users database table. This is used to customize your view of admin interface, and possibly also the main site interface.
• wp-settings-[UID]:WordPress also sets a few wp-settings-{time}-[UID] cookies. The number on the end is your individual user ID from the users database table. This is used to customize your view of admin interface, and possibly also the main site

4.3.         WHO HAS ACCESS TO YOUR DATA

If you are not a registered client for our site, there is no personal information we can retain or view regarding yourself.

If you are a client and have registered for a race which has not yet taken place, your personal information can be accessed by:

• Our system
• Our supporters when they (in order to provide support) need to get the information about the client accounts and access.

Partial data (your name, surname and date of birth) is shared with Agones SFC, our timekeeping partner for timing and age grouping.

5.    THIRD PARTY ACCESS TO YOUR DATA

We don’t share your data with third-parties in a way as to reveal any of your personal information like email, ip address, etc. However, we do share your name, surname and date of birth with Agones SFC for the purposes of timekeeping and age grouping during the event. This data will be retained by them on their results page.

6.    HOW LONG WE RETAIN YOUR DATA

Registration data is removed from our server on the same day the event / race takes place. Usually this happens a few hours after the race finishes.

Your name, surname and date of birth are retained by Agones SFC, and raceresult.com for historical race results which are available on their website.

7.    SECURITY MEASURES

We use the SSL/HTTPS protocol throughout our site. This encrypts our user communications with the servers so that personal identifiable information is not captured/hijacked by third parties without authorization.

In case of a data breach, system administrators will immediately take all the necesary stems to ensure system integrity. We will also get in touch with any users with compromised data.

8.    YOUR DATA RIGHTS

8.1.         General Rights

If you have a registered account on this website or have left comments, you have the right to request a copy of the personal data we retain about you. This includes any additional data you have provided to us.

You also have the right to request that we delete any personal data we hold, subject to certain legal and regulatory exceptions. Please note that we cannot delete data necessary for administrative, legal, or security purposes. For example, we cannot erase essential account information (e.g., your email address) if it is required for the proper functioning of your account and continued service provision.

If you request the erasure of all your data, please be aware that we will no longer be able to provide you with any support or other product-related services.

8.2.         Data Protection Rights

Your privacy is of utmost importance to us, and we are fully committed to complying with the European General Data Protection Regulation (GDPR). As a user located within the European Union, you are entitled to the following rights under the GDPR:

• Right to Access: You can request access to the personal data we hold about you, along with details of how and why we are processing it.
• Right to Rectification: If your data is inaccurate or incomplete, you can request that we correct or update it.
• Right to Erasure: You have the right to request the deletion of your personal data when it is no longer necessary for the purposes for which it was collected or processed, or when you withdraw your consent.
• Right to Restriction of Processing: You can request that we limit the processing of your personal data under certain circumstances.
• Right to Data Portability: You are entitled to request that your data be transferred to another service provider in a structured, commonly used, and machine-readable
• Right to Object: You may object to the processing of your personal data based on legitimate interests or for direct marketing purposes.

If you would like to exercise any of these rights, please contact us at [email protected] we will respond to your request in accordance with law.

9.    THIRD PARTY WEBSITES

Our website may link to third-party websites, such as social media platforms. We are not responsible for their privacy practices. Please review the privacy policies of these third-party sites before sharing any personal data.

All social media sharing links, either displayed as text links or social media icons do not connect you to any of the associated third parties, unless you explicitly click on them.

Please be aware that this Privacy Notice, and any other policies in place, in addition to any amendments, does not create rights enforceable by third parties or require disclosure of any personal information relating to members of the Service or Site. 10kSeriesMalta bears no responsibility for the information collected or used by any advertiser or third party website. Please review the privacy policy and terms of service for each site you visit through third party links.

10. RELEASE OF YOUR DATA FOR LEGAL PURPOSES

At times it may become necessary or desirable to 10kSeriesMalta, for legal purposes, to release your information in response to a request from a government agency or a private litigant. You agree that we may disclose your information to a third party where we believe, in good faith, that it is desirable to do so for the purposes of a civil action, criminal investigation, or other legal matter. In the event that we receive a subpoena affecting your privacy, we may elect to notify you to give you an opportunity to file a motion to quash the subpoena, or we may attempt to quash it ourselves, but we are not obligated to do either. We may also proactively report you, and release your information to, third parties where we believe that it is prudent to do so for legal reasons, such as our belief that you have engaged in fraudulent activities. You release us from any damages that may arise from or relate to the release of your information to a request from law enforcement agencies or private litigants.

Any passing on of personal data for legal purposes will only be done in compliance with laws of the country you reside in.

11. AMENDMENTS

We may amend this Privacy Notice from time to time. When we amend this Privacy Policy, we will update this page accordingly and require you to accept the amendments in order to be permitted to continue using our services.